Special Education Events Template

Target Table: SE_EVENTS

Data Submission Schedule: 40 Day, 80 Day, 120 Day, End of Year (EOY)

Grain: One record per district / location / school year / student / special education event

Load Dependencies:

Student template required

Template Description -Districts submit this in a cumulative fashion (e.g., on 80D submit data for active/inactive students since the beginning of the school year) or in an incremental fashion (e.g., on 80D only submit new special education events between 40D and 80D reporting periods for active students). Exiting events for students ages 14 and older are required. Exiting events for students younger than 14 may be submitted as needed for specific special education indicators such as SPP7, SPP11 and SPP12.

School Year 2019-2020 Changes:

No Changes

Delete Options:

Delete SE Events by District Code and School Year
Delete SE Events by District, School Year, and Event Type
Delete SE Events by District, School Year, and Student ID – (Specific Records)
Delete SE Events by District, School Year, Event Type, and Student ID – (Specific Records)

File Name Format: DDD_SE_EVENTS_YYYYMMDDHHMM.fff
File Name Format Example: 001_SE_EVENTS_201907071201.csv

Field Number	Field Name	Data Type, Required, Code	Valid Values
1	DISTRICT CODE	Character, Required, Key	School Year 2018-2019 Districts School Year 2019-2020 Districts
2	LOCATION CODE	Character, Required, Updateable	School Year 2018-2019 Locations School Year 2019-2020 Locations
3	SCHOOL YEAR DATE	Date, Required, Key	2019-06-30 = SY18-19 2020-06-30 = SY19-20
4	STUDENT ID	Character, Required, Key	9 digit Student ID
5	EVENT TYPE CODE	Character, Required, Key	Valid Values 1 = Special Education Exit 2 = Parental Notification of the transfer of rights has occurred 3 = Parental consent revoked for Special Education & Related Services (34 CFR §300.300 (b)(4)) 4 = A Communication Consideration Form was completed at their IEP for student who is deaf or hard of hearing, regardless of the disability 5 = Communication Needs Considered at their IEP for student who is Blind or Visually Impaired, regardless of the disability. Note: When Developing IEPs for students who are blind or have a visual impairment must consider the instruction in Braille unless IEP team determines after an evaluation that Braille is not needed. 6 = CEIS – Date of referral for special education 9 = Parental consent revoked for Medicaid and/or Private Insurance (34 CFR §300.154 (d)(2)(v)(D)) 10 = One-Time Written Parental Consent Received for Medicaid and/or Private Insurance 12 = Annual Written Notification to Parent/Guardian regarding Medicaid and/or Private Insurance 13 = Returning senior who has a current IEP with written prior notice that will receive a conditional certificate of transition. CONTINUING IEP – MUST BE IN SCHOOL. 14 = Returning senior who has a current IEP with prior written notice that student will receive a conditional certificate of transition – TRANSITION MAY/MAY NOT BE IN SCHOOL 18 = Part C to B – Date referral received from Part C 20 = Part C to B- 90 day transition conference 21 = Part C to B- Eligibility Determination- YES 22 = Part C to B- Initial Placement IEP or when IEP was developed 23 = Part C to B- IEP Implementation (when student started receiving special education services under Part B) 24 = Part C to B- Eligibility Determination – NO 30 = Part B – Parental Consent Initial Evaluation Only 31 = Part B- Initial Evaluation Only 32 = Part B – Initial EDT Eligibility Determination – YES 33 = Part B – Initial EDT Eligibility Determination – NO 34 = Part B – Initial IEP Date 40 = The LEA assures that compliance has been met for the following Post-secondary Transition Goals. NOW Required for 14 and older. Are there appropriate measurable post-secondary annual goals? Are there appropriate, measurable post-secondary IEP goals related to the student’s transition service needs? Are there annual IEP goals related to the student’s transition service needs? Are there transition services and/or courses identified in the IEP that will reasonably enable the student to meet the postsecondary goal(s)? Were the postsecondary goals based upon an age appropriate transition assessment? Is there evidence that the student was invited to the IEP Team meeting where transition services were discussed? Are there transition services in the IEP that will reasonably enable the student to meet the postsecondary goal(s)? If appropriate, is there evidence that a representative of any participating agency was invited to the IEP Team meeting with the prior consent of the parent or student who has reached the age of majority?
6	EVENT DATE	Date, Required, Key	Use actual date in YYYY-MM-DD format
7	EVENT REASON CODE 1	Character, Conditionally Required	Valid Values 1 = Returned to Regular Ed. (no longer receives special education) 4 = Reached Maximum Age 5 = Died 6 = Moved, known to be continuing 8 = Dropped Out 9 = Graduated on Standard Option 10 = Graduated with Career Readiness Option 11 = Graduated on Ability Option
20	NON-COMPLIANCE REASON	Character, Conditionally Required, Updateable	Valid Values 2 = School District missed timeline(s) 7 = Student Died WD 14 = Withdrawal from Part C by Parent prior to child’s third birthday. 15 = Parent refused to provide consent for evaluation or initial services. 17 = Parent fails or refuses to produce the child for evaluation (at least three documented attempts) 18 = Part C referred child less than 90 days before the child’s 3rd birthday 20 = Student moved out of the school district’s educational jurisdiction 21 = Student graduated before IEP corrected. 22 = Student dropped out of school before IEP corrected.

Special Education Events Template

Valid Values

Valid Values

Valid Values

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