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Academic Record Domain

Academic Record Domain 2018-08-23T12:43:32-06:00

The ACADEMIC RECORD DOMAIN only has one template associated with it – STUDENT AWARD FACT TEMPLATE

School Year 2018-2019 Changes:   Field #4 (Award Code) valid values expanded.

TEMPLATE DESCRIPTION:  The Student Award Fact Template is used to capture information on the State Seal of Bilingualism/Biliteracy.  Only districts with an approved seal request on file with the Bilingual Multicultural Education Bureau may submit this template. Districts are required to submit this template for each state seal of bilingualism-biliteracy awarded. State seals of bilingualism-biliteracy may be awarded for multiple languages, a separate record must be submitted for each language. Please consult the State of New Mexico Diploma of Excellence Bilingualism and Biliteracy Seal Guidance Handbook for additional guidance.

Data Submission Schedule: EOY (End of Year Only)

Delete Options:
1.  Delete Student Award Fact by District Code and School Year

Grain: One record per district / school year date / student ID / award code / award type / award date

Load Dependencies:
1.  Student Template Required

File Name Format:  DDD_STUDENT_AWARD_FACT_YYYYMMDDHHMM.fff
File Name Format Example:  001_STUDENT_AWARD_FACT_201807071201.csv

Field Number Field Name Data Type, Required, Code Valid Values
1 DISTRICT CODE CHARACTER, REQUIRED, KEY School Year 2018-2019 Districts
2 SCHOOL YEAR DATE DATE, REQUIRED, KEY
  • 2019-06-30
3 STUDENT ID CHARACTER, REQUIRED, KEY Enter 9 digit student ID
4 AWARD CODE CHARACTER, REQUIRED, KEY
00 = English
01 = Spanish
02 = Vietnamese
03 = Hmong; Mong
04 = Chinese (Cantonese or Mandarin)
05 = Cambodian – Khmer
06 = Korean
07 = Laotian
08 = Navajo; Navaho (Diné)
09 = Tagalog
10 = Russian
11 = Creoles, French-based
12 = Arabic
13 = Portuguese
14 = Japanese
16 = Tiwa
17 = Tewa
18 = Towa
19 = Keres
20 = Jicarilla Apache
21 = Mescalero Apache
22 = Zuni
24 = Sign Languages – American
25 = Sign Languages – English Based
26 = Albanian
27 = Armenian
28 = Azerbaijani
29 = Baltic languages
30 = Basque
31 = Bosnian
32 = Bulgarian
33 = Burmese
34 = Chechen
35 = Creoles, English based
36 = Creoles, Portuguese-based
37 = Croatian
38 = Czech
39 = Danish
40 = Dutch; Flemish
41 = Estonian
42 = Farsi – Persian
43 = Filipino; Pilipino
44  = Finnish
45 = French
46 = German
47 = Greek
48 = Haitian; Haitian Creole
49 = Hawaiian
50 = Hebrew
51 = Hungarian
52 = Icelandic
53 = India and Bangladesh – Bengali
54 = India – Gujarati
55 = India – Marathi
56 = India – Rajasthani
57 = India – Telugu
58 = India and Assam – Assamese
59 = India and Pakistan – Hindi
60 = India and Pakistan – Urdu
61 = India or Pakistan Panjabi; Punjabi
62 = India, Malaysia, Sri Lanka – Tamil
63 = Indonesian
64 = Iranian languages
65 = Italian
66 = North American Indian languages Other
67 = Norwegian
68 = Polish
69 = Romanian; Moldavian; Moldovan
70 = Somali
71 = Serbian
72 = Slavic languages
73 = Swedish
74 = Thai
75 = Tibetan
76 = Ukrainian
5 AWARD TYPE CHARACTER, REQUIRED, KEY
  • TLC = Tribal Language Certification
  • CA = 4 units of Credit and an Assessment
  • CPP = 4 Units of Credit and an Alternative Process Portfolio
  • APP = Assessment and Alternative Process Portfolio
6 AWARD DATE DATE, REQUIRED, KEY
  • 2019-06-30 = School Year 2018-2019

TEMPLATE GUIDANCE

Q:  How do I know if my district or charter school has an approved seal request on file with the Language and Culture Bureau / Bilingual Multicultural Education Bureau?
A:  The BMEB receives Seal Request Forms from districts and charter schools for the Seal of Bilingualism-Biliteracy on the New Mexico Diploma of Excellence. Once a school board has adopted the seal rule [6.32.3.1 NMAC – N, 09-15-15] into their policies, a Seal Request Form must be submitted by district superintendents or charter school directors. You may contact your district Bilingual Multicultural Education (BME) Director, district Superintendent or charter school Director to ensure there is an approved seal request on file with the Language and Culture Bureau. For additional guidance please consult the State of New Mexico Diploma of Excellence Bilingualism and Biliteracy Seal Guidance Handbook.

Q:  The State Seal of Bilingualism-Biliteracy is only reported at EOY, how do I report this award fact template for students that graduate during the school year?
A:  The district or charter school BME Director and the high school Registrar should work together to ensure that graduates that obtain a seal are tracked and logged throughout the school year. Mid-year graduates should be reported will all other graduates at EOY.

 

Page last updated August 23, 2018