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Deletion of Data

Deletion of Data 2019-01-15T09:57:43-07:00
  • Districts can delete their own data in EDM Staging for all snapshot dates. All Templates Submission Schedule
    • Data can only be deleted by districts when the submission and validation stages are open.
      • Data can be deleted by districts from all templates, with the exception of STUDENT, which requires a Delete Request to be entered in the Delete Request SharePoint site and STAFF which may not be deleted at any time.
    • Data cannot be deleted by districts from EDM Staging after the validation stage has ended.
      • To request a delete from Staging after the validation stage has ended, please fill out the Delete Request form on the Delete Request SharePoint site. Please be sure to include all the correct information in the form based on the information provided below.

The following templates can never have the entire template deleted:

  • Student
  • Staff

The majority of templates have snapshot dates for each reporting period (40D, 80D, 120D, and EOY).  For these templates the whole template will be deleted for that reporting period. The following is required when requesting a delete for templates with snapshot dates:

  • District
  • Template Name
  • Snapshot Date – 40D, 80D, 120D, and/or EOY
  • Reason for Deleting Data

  • Assessment Fact Template– The Assessment Fact Template is a Template from which individual records CAN be deleted. Since this template does not have a snapshot date associated with it, the following “key fields” are required when requesting deletion of data from the Assessment Fact Template.
  1. Test Description
  2. Assessment School Year Date
  3. Item Description Code
  4. Test Date
  5. Student ID
  • Special Education Events Template – The Special Education Events Template is a Template from which individual records CAN be deleted, but not the entire file. Since this template does not have a snapshot date tied to it, the following “key fields” are required when requesting a deletion of data from the Special Education Events Template:
  1. District Code
  2. Location Code
  3. School Year Date
  4. Student ID
  5. Event Type Code
  6. Event Date

Delete Template

Fields Required for Delete

Template(s) Deleted

Data Deletion Level

CTE Student Credential
  • District Code
  • School Year
  • Student ID
CTE Student Credential All Records for Student
CTE Student Credential
  • District Code
  • School Year
  • Student ID
  • Industry Credential Code
CTE Student Credential Single Record
Assessment Fact
  • District
  • School Year
  • Assessment Test Date
  • Assessment Test
  • Assessment Item
  • Student ID
Assessment Fact Single Record
Assessment Fact
  • District
  • School Year
  • Assessment Test
  • Assessment Item
Assessment Fact Single Record
Assessment Fact
  • District
  • School Year
  • Assessment Test
Assessment Fact All Records for Test
Assessment Fact
  • District
  • School Year
  • Assessment Test Date
  • Assessment Test
  • Student ID
Assessment Fact  All Records for Test for Student
Assessment Fact
  • District
  • School Year
  • Assessment Test
  • Student Id
Assessment Fact All Records for Test for Student
Course
  • District Code
  • Semester
  • School Year
  • Course
  • Student Course Enrollment
  • Course Instructor Snapshot
  • Student Grades
All Records for Period
Course Instructor Snapshot
  • District Code
  • School Year
  • Semester
Course Instructor Snapshot All Records for Period
District Fact
  • District Code
  • Reporting Date
District Fact  All Records for Period
Programs Fact
  • District
  • Programs Start Date
Programs Fact  All Records for Period
School Enrollment
  • District Code
  • School Year
School Enrollment  All Records for Period
School Enrollment
  • District Code
  • School Year
  • Student ID
  • Enrollment Code
School Enrollment  Single Record
Special Education Events
  • District
  • School Year
  • Student ID – (Specific Records)
Special Education Events  Single Record
Special Education Events
  • District
  • School Year
  • Event Type
  • Student ID – (Specific Records)
Special Education Events  Single Record
Special Education Services Fact
  • District
  • Service Start Date
Special Education Services Fact  All Records for Period
Special Education Services Fact
  • District
  • School Year
  • Service Start Date
  • Student ID
Special Education Services Fact Single Record
Special Education Snapshot
  • District
  • Snapshot Date
Special Education Snapshot  All Records for Period
Special Education Snapshot
  • District
  • School Year
  • Snapshot Date
  • Student Id
Special Education Snapshot  Single Record
Staff Assignment
  • District
  • Assignment Date
Staff Assignment  All Records for Period
Staff Attendance
  • District
  • School Year
Staff Assignment  All Records for Period
Staff Attendance
  • District
  • School Year
  • Start Date
Staff Attendance  All Records for Period
Staff Snapshot
  • District
  • Snapshot Date
Staff Snapshot  All Records for Period
Student
  • District Code
  • School Year
  • Student ID
  • Student
  • Assessment Fact
  • CTE Student Credential
  • Student Course Enrollment
  • Migrant Student
  • Programs Fact
  • Programs Qualifications
  • School Enrollment
  • Special Education Events
  • Special Education Services Fact
  • Special Education Snapshot
  • Student Summary Attendance
  • Student Daily Attendance
  • Student Grades
  • Student Infraction Response
  • Student Infraction
  • Student Snapshot
  • Title 1 Programs
Single Record
Student Award Fact
  • District Code
  • School Year
Student Award Fact All Records for School Year
Student Course Enrollment
  • District
  • Effective Date
Student Course Enrollment  All Records for Period
Student Course Enrollment
  • District
  • School Year
  • Effective Date
  • Student ID
Student Course Enrollment Single Record
Student Daily Attendance
  • District Code
  • School Year
Student Daily Attendance  All Records for Period
Student Grades
  • District Code
  • School Year
Student Grades  All Records for Period
Student Infraction
  • District Code
  • School Year
Student Infraction  All Records for Period
Student Infraction Response
  • District Code
  • School Year
Student Infraction Response  All Records for Period
Student Snapshot

 

  • District
  • Snapshot Date
  • Student Snapshot
  • Special Education Snapshot
 All Records for Period
Student Snapshot
  • District Code
  • School Year
  • Snapshot Date
  • Student ID
Student Snapshot Single Record
Student Summary Attendance
  • District
  • End date
Student Summary Attendance All Records for Period
Student Summary Attendance
  • District
  • School Year
  • End date
  • Student Id
Student Summary Attendance Single Record
Vehicle Mileage
  • District Code
  • Reporting Date
Vehicle Mileage  All Records for Period
Vehicle Snapshot
  • District Code
  • Reporting Date
  • Vehicle Snapshot
  • Vehicle Mileage
 All Records for Period

 

Page last updated January 15, 2019