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All Templates Submission Schedule

All Templates Submission Schedule 2019-08-21T16:56:44-06:00

Standardized Reporting Dates

Districts and Charter Schools will have a ten (10) working day window in which to submit their data.

The Standardized Reporting Dates for 2018–2019 are as follows:

  • First reporting period (40 Day) = Second Wednesday of October
  • Second reporting period (80 Day) = December 1st ,or the first working day in December
  • Third reporting period (120 Day) = Second Wednesday of February
  • Fourth is at your respective End-of-Year (EOY) date

Regardless of your actual 40th day for the 2018-19 school year, your school and/or district data should be pulled and reported as of the specific standardized reporting dates listed above. So, for example, submit your data as it exists on 10/10/2018 using the logical reporting date of 2017-10-01 (40D).

Several of the templates contain snapshot or reporting date fields. Since these are date fields (rather than character fields) a standard set of dates have been developed to represent each reporting period. (40D, 80D, etc.) These dates are shown above and remain consistent with what has historically been reported in STARS. It is important to remember that these are just representations for the specific reporting periods in the database. For example, the standardized 40th Day Date for all districts during the 2018-2019 school year is 10/10/2017, but will be represented as a snapshot date as 2017-10-01. This does not mean that a district must report data as of 10/1/2017, but rather, report data for your district and school as of 10/11/2017.

The standardized reporting snapshots will mean that a unique student ID number can belong to only one specific location on October 10, 2018 (and subsequent snapshots), for example, an individual student can no longer be resident in more than one districts’ / schools’ 40th day date as has been the case in the past.

Districts and/or Schools should run the District and Location Reports > General Reports >EXCEPTION – Student ID Duplicates Report to identify duplicate students and work together to resolve the reporting between claiming locations. PED will work with districts and/or schools to identify and resolve any duplicate ID number issues. This may include requests for the assignment of new ID numbers where student ID number duplicates are found across multiple locations.

School Year 2019-2020 Submission Dates:

Data Submission Date on Templates Window Opens Window Closes Current Status
Open Year Round 2019-07-15 2019-06-05 2020-05-25 Open
K5P 2019-09-01 2019-08-30 2019-10-02 Closed
40 Day 2019-10-01 2019-10-09 2019-10-24 Closed
80 Day 2019-12-15 2019-12-02 2019-12-16 Closed
120 Day 2020-03-01 2020-02-12 2020-02-26 Closed
End Of Year 2020-06-01 2020-05-13 Closed
Summer School 2020-06-29 Closed

** = Submittal of grades is optional at 40D, 80D and 120D, but ALL FINAL grades are required by EOY and may tie back to its latest 40D, 80D, 120D or EOY COURSE ENROLL record.

School Year 2018-2019 Submission Dates:

Data Submission Date on Templates Window Opens Window Closes Current Status
Open Year Round 2018-07-15 2018-06-05 2019-05-25 Open
K3P 2018-09-01 2018-09-04 2018-10-03 Closed
40 Day 2018-10-01 2018-10-11 2018-10-24 Closed
80 Day 2018-12-15 2018-12-03 2018-12-17 Closed
120 Day 2019-03-01 2019-02-14 2019-02-28 Closed
End Of Year 2019-06-01 2019-05-13 Open
Summer School 2019-06-29 Open

** = Submittal of grades is optional at 40D, 80D and 120D, but ALL FINAL grades are required by EOY and may tie back to its latest 40D, 80D, 120D or EOY COURSE ENROLL record.

Page last updated August 21, 2019