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Special Education Events Template

Special Education Events Template 2019-06-13T09:41:01-06:00

Target Table: SE_EVENTS

Data Submission Schedule: 40 Day, 80 Day, 120 Day, End of Year (EOY)

Grain:  One record per district / location / school year / student / special education event

Load Dependencies:

  1.  Student template required

Template Description -Districts submit this in a cumulative fashion (e.g., on 80D submit data for active/inactive students since the beginning of the school year) or in an incremental fashion (e.g., on 80D only submit new special education events between 40D and 80D reporting periods for active students). Exiting events for students ages 14 and older are required. Exiting events for students younger than 14 may be submitted as needed for specific special education indicators such as SPP7, SPP11 and SPP12.

School Year 2019-2020 Changes:

  • No Changes

Delete Options: 

  1. Delete SE Events by District Code and School Year
  2. Delete SE Events by District, School Year, and Event Type
  3. Delete SE Events by District, School Year, and Student ID – (Specific Records)
  4. Delete SE Events by District, School Year, Event Type, and Student ID – (Specific Records)

File Name Format:  DDD_SE_EVENTS_YYYYMMDDHHMM.fff
File Name Format Example:  001_SE_EVENTS_201907071201.csv

Field Number Field Name Data Type, Required, Code Valid Values
1 DISTRICT CODE Character, Required, Key
2 LOCATION CODE Character, Required, Updateable
3 SCHOOL YEAR DATE Date, Required, Key
  • 2019-06-30 = SY18-19
  • 2020-06-30 = SY19-20
4 STUDENT ID Character, Required, Key  9 digit Student ID
5 EVENT TYPE CODE Character, Required, Key  

  • = Special Education Exit
  • = Parental Notification of  the transfer of rights has occurred
  • = Parental consent revoked for Special Education & Related Services (34 CFR §300.300 (b)(4))
  • = A Communication Consideration Form was completed at their IEP for student who is deaf or hard of hearing,  regardless of the disability
  • = Communication Needs Considered at their IEP for student who is Blind or Visually Impaired, regardless of the disability. Note: When Developing IEPs for students who are blind or have a visual impairment must consider the instruction in Braille unless IEP team determines after an evaluation that Braille is not needed.
  • = CEIS – Date of referral for special education
  • = Parental consent revoked for Medicaid and/or Private Insurance (34 CFR §300.154 (d)(2)(v)(D))
  • 10 = One-Time Written Parental Consent Received for Medicaid and/or Private Insurance
  • 12 = Annual Written Notification to Parent/Guardian regarding Medicaid and/or Private Insurance
  • 13 = Returning senior who has a current IEP with written prior notice that will receive a conditional certificate of transition. CONTINUING IEP – MUST BE IN SCHOOL.
  • 14 = Returning senior who has a current IEP with prior written notice that student will receive a conditional certificate of transition – TRANSITION MAY/MAY NOT BE IN SCHOOL
  • 18 = Part C to B – Date referral received from Part C
  • 20 = Part C to B- 90 day transition conference
  • 21 = Part C to B- Eligibility Determination- YES
  • 22 = Part C to B- Initial Placement IEP or when IEP was developed
  • 23 = Part C to B- IEP Implementation  (when student started receiving special education services under Part B)
  • 24 = Part C to B- Eligibility Determination – NO
  • 30 = Part B – Parental Consent Initial Evaluation Only
  • 31 = Part B- Initial Evaluation Only
  • 32 = Part B – Initial EDT Eligibility Determination – YES
  • 33 = Part B – Initial EDT Eligibility Determination – NO
  • 34 = Part B – Initial IEP Date
  • 40 = The LEA assures that compliance has been met for the following Post-secondary Transition Goals. NOW Required for 14 and older.
    • Are there appropriate measurable post-secondary annual goals?
    • Are there appropriate, measurable post-secondary IEP goals related to the student’s transition service needs?
    • Are there annual IEP goals related to the student’s transition service needs?
    • Are there transition services and/or courses identified in the IEP that will reasonably enable the student to meet the postsecondary goal(s)?
    • Were the postsecondary goals based upon an age appropriate transition assessment?
    • Is there evidence that the student was invited to the IEP Team meeting where transition services were discussed?
    • Are there transition services in the IEP that will reasonably enable the student to meet the postsecondary goal(s)?
    • If appropriate, is there evidence that a representative of any participating agency was invited to the IEP Team meeting with the prior consent of the parent or student who has reached the age of majority?
6 EVENT DATE Date, Required, Key  Use actual date in YYYY-MM-DD format
7 EVENT REASON CODE 1 Character, Conditionally Required

  • 1 = Returned to Regular Ed. (no longer receives special education)
  • 4 = Reached Maximum Age
  • 5 = Died
  • 6 = Moved, known to be continuing
  • 8 = Dropped Out
  • 9 = Graduated on Standard Option
  • 10 = Graduated with Career Readiness Option
  • 11 = Graduated on Ability Option
20 NON-COMPLIANCE REASON Character, Conditionally Required, Updateable

  • 2 = School District missed timeline(s)
  • 7 =  Student Died WD
  • 14 = Withdrawal from Part C by Parent prior to child’s third birthday.
  • 15 = Parent refused to provide consent for evaluation or initial services.
  • 17 = Parent fails or refuses to produce the child for evaluation (at least three documented attempts)
  • 18 = Part C referred child less than  90 days before the child’s 3rd birthday
  • 20 = Student moved out of the school district’s educational jurisdiction
  • 21 = Student graduated before IEP corrected.
  • 22  = Student dropped out of school before IEP corrected.

 

Page last updated June 13, 2019