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Students to be Reported

Students to be Reported 2018-06-07T14:24:31-06:00

All students enrolled in a public or charter school shall be reported in STARS.  Students to be reported are determined as follows:

The following describes which children ages 0 through 2 should be reported.  Use GRADE LEVEL PK.

  • Title 1 Part A-Neglected
  • Title 1 Part D
  • Title 1 Part C Migrant Education Students that have been identified thought the Certificate of Eligibility Process
    Note: Your Federal, Title 1 or Migrant Education Program Director will provide a list of these students.
  • Homeless Students served by McKinney Vento Homeless program Funds

The 3Y and 4Y preschool setting provide Special Education services to pre-school age children. The specific programs are defined below.

3Y Program Preschool Setting – Students in this program are 3 years old by the last day of school and receive Special Education (federal or state), Even Start or Title IA Services.

4Y Program Preschool Setting- Students in this program are 4 years old by the last day of school and receive Special Education (federal or state), Even Start or Title IA Services.

Note: Students that are placed in a 4Y preschool program through an IEP or if the IDEA-eligible student turns 5 years of age after 12:01 a.m. on September 1st of the school year, the student needs to be reported in a 4Y program. If the IEP team decides that a student with a Developmental Disability would benefit from another year of preschool, the student may continue to be placed in the preschool setting through the IEP process.

All students enrolled in the 25 day K3P summer program must be reported in the K3P collection in September.

All qualified students shall be reported.  A qualified student is a public or charter school student who:

Has not graduated from high school

Is regularly enrolled in one-half or more of the minimum course requirements approved by the department for public or charter school students

Is at least five years of age prior to 12:01 a.m. on September 1 of the school year

Has not reached his or her twenty-second birthday on the first day of the school year and is receiving special education services pursuant to the regulation of the school board (NMSA 1978 22-8-2 M).

Students enrolled in home schools or private schools that are receiving Special Education or Title I services at public expense

Section 725 of the McKinney-Vento Act, as amended by the ESSA, defines the following terms:

(a) Homeless children and youths mean individuals who lack a fixed, regular, and adequate nighttime residence. The term includes—

(1) Children and youths who are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; are living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative adequate accommodations; are living in emergency or transitional shelters; or are abandoned in hospitals.

(2) Children and youths who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings.

(3) Children and youths who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and

(4) Migratory children (as defined in section 1309 of the Elementary and Secondary Education Act of 1965, as amended), who qualify as homeless because they are living in circumstances described in this definition.

(b) Enroll and enrollment include attending classes and participating fully in school activities.

(c) Unaccompanied youth includes a homeless child or youth not in the physical custody of a parent or guardian.

Report a homeless individual not currently attending NM K-12 Public Schools who meets any one of the following requirements:

is a member of a family in which one or more of the family members is a New Mexico PK – 12 student who is enrolled in a public, charter, central office, homebound/hospital or state supported school. (Do not include private or home school students).

is age 0 to 2 and not yet eligible for public education.  Use PK for student grade.

is of any age and eligible for public education, but is not currently enrolled in NM K-12 Public Schools.  Use OS for student grade.

Enter in STUDENT template only with the same information as you would a regular student.

Home School Students enrolled in district classes must be reported specifically as follows:

Students must be reported in the STUDENT template.

Do not submit in Student Snapshot.

Home school students that are taking classes at a district should have HOME SCHOOLED INDICATOR (field #188) = “Y”.

Submit a STUDENT COURSE ENROLLMENT record for each class that the Home school student is taking at the district

Each home school student should be taking less than 50% of a full academic load at the specific district they are attending.

Home Schooled Students participating in district activities must be reported specifically as follows:

Students must be reported in the STUDENT template.  Do not submit in Student Snapshot.

Home school students that are participating in district activities should have HOME SCHOOLED INDICATOR (field #188) = “Y”.

Submit a record in PROGRAMS FACT template, PROGRAM CODE (field #5) = “HSDA”.

For use ONLY in STUDENT template not STUDENT SNAPSHOT.

Out-of-school is a grade level for youth, entitled to a free public education but are not currently enrolled in a K through 12 institution.  This could include students who have dropped out of school, youth who are working on a GED outside of a K through 12 institution, and youth who are “here-to-work” only.  It does not include preschoolers or students receiving special education or gifted services.

 

In the case of a duplicate student, the district or charter where the student is actually attending on the reporting date is the entity that will report the student as enrolled for the reporting period in question.  The examples below use 40D in the scenarios, but the rule is valid for all other reporting periods.

Examples:

Student enrolls in District A at any time prior to 40D.  Student enrolls in District B two days prior to 40D.  Even if the student has not notified District A of withdrawal nor been unenrolled in District A, the student is attending District B.  District B reports the student for 40D

Student enrolls in District A at any time prior to 40D.  Student enrolls in District B on 40D. Even if the student has not notified District A of withdrawal nor been unenrolled in District A, the student is attending District B.  District B reports the student for 40D

Student enrolls in District A at any time prior to 40D.  Student enrolls in District B one day after 40D. Even if the student has not notified District A of withdrawal nor been unenrolled in District A, the student is attending District A.  District A reports the student for 40D.

 

Page last updated June 7, 2018